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Course Booking

FoxConnect provides two distinct methods for managing courses, depending on whether your sessions occur on specific dates or follow a repeating weekly pattern.

Navigation:
To begin, navigate to Booking Types >> Courses >> Courses.

1. Fixed Schedule Courses

Use this option for courses that take place on specific, non-repeating dates.

Step 1: Course Details & Pricing

  • Identity: Enter a clear Course Name and a Description.
  • Validity Period (Optional): Define a period (in number of days) after which the course/package expires.
  • Pricing & Usage (Package Logic): Set the Price and the Number of Usages.
    • Note: This functions like a session package. For example, a customer can purchase "5 classes" at once. Each time they book a session, one usage is automatically deducted from their total.
  • Visuals: Upload a clear, representative Image URL to be displayed on the booking interface.

Step 2: Scheduling

  • Dates: Select the specific Start Date and End Date for the course.
  • Time Slots: Set the Start Time and End Time.
  • Capacity: Define the maximum number of participants allowed per session.
  • Staffing: (Optional) Assign specific staff members to this course.
  • Multiple Slots: Use the Add Schedule button to create additional time slots for the same course.

Create New Course.

Step 3: Finalizing

  • Ensure the Status is set to Active.
  • Click Create Event to publish.

2. Recurring Courses

Use this option for courses that repeat on a consistent weekly schedule.

Step 1: Course Details & Pricing

  • Follow the same process as the Fixed Schedule: enter the Name, Description, Validity Period, Price, Number of Usages, and Image URL.
  • Ensure the Status is set to Active.

Step 2: Recurring Schedule Setup

  • Weekly Pattern: Select the specific Days of the Week the course should occur.
  • Time & Capacity: Define the Start/End Time, Capacity, and (optionally) assigned Staff.
  • Multiple Slots: Use Add Time to add multiple sessions occurring on the same day.
  • Efficiency Tools:
    • Copy Feature: Use "Copy" to quickly apply an existing schedule to other days or set them manually.
    • Exclusions: Use the Days and Time Off feature to block out specific dates, such as public holidays, to prevent bookings during closures.

Create New Course.

Step 3: Finalizing

  • Click Create Course to activate the recurring schedule.

3. Shared Advanced Features

These features can be enabled for both Fixed and Recurring course types during the setup process.

  • Online Payment Settings: Enable this to allow customers to pay the full amount online at the moment of booking.
  • QR Code Check-in: Enable this feature to allow customers to check into their sessions using a QR code upon arrival.

Create New Course.

4. Management & Monitoring

Once a course or event is created, you can manage it using the View button. From the management view, you can:

  • Review upcoming sessions.
  • Edit course details or schedules.
  • Monitor attendee lists and usage deductions.